Putting a piece of paper in a file folder is easy; finding it again is the hard part. There are ways to make your files easier to use and your papers easier to find. Invest in a sturdy, four or five-drawer file cabinet. Spend the extra money it takes to get quality and durability.
You’ll spend more money replacing a cheaper file cabinet a few times than buying a reliable one in the beginning. You may not have enough files to fill the cabinet now, but believe me, you’ll need it in the future.

Before you buy additional cabinets, weed out unnecessary files. The natural tendency is to buy more cabinets to hold the papers you’ve accumulated. The more filing space you have, however, the more tendency you have to keep unnecessary papers.

Keep the number of hanging file folders you use to a minimum. Rather than putting only one interior folder in each hanging folder, group three to five interior folders in each one and label the hanging folder with the main category.

Minimize your paper files by using a scanner to store them electronically. There are hand-held, sheet-fed, flatbed and optical pen scanners available. You can even use a scanner to enter business cards into a contact management software program.

Designate one place in your office for magazines, newspapers and any other publications you don’t need to read right away. Select another place for papers that need to be filed. Stacking binsthey’re larger than stacking trays and have legskeep papers to